This policy was last updated on April 30, 2021.
Please read this policy carefully so that you can understand what our policy and procedures are:
DATA COLLECTION AND USE
The Platform collects information:
a. when you visit and use the Platform;
b. when you provide information once you submit your application, edit your information;
c. through website analytics services and other technologies;
d. when you send us an email or contact us in any other method.
We will collect and process various types of personal data about you as detailed below:
a. Full name
b. Age/Date of Birth
c. Place of birth
e. Contact details (e.g., email address and telephone numbers)
f. Internet Protocol access
g. Device type and name
h. Browser type and version
i. Pages that are visited and time spent on the platform
j. Date and time of visit
k. Device operating system and version
l. Telecommunication service provider
If you choose to fill the form on the Platform on behalf of someone else, you warrant that you obtained the approval from the person to do so.
We will use your personal data provided to us for the below purposes:
a. To assess and determine eligibility of the applicant.
b. To match applicant with employers at a later stage.
c. To respond to questions and communications, which we retain in the ordinary course of business;
d. For analytical purposes, and to assist us in improving our processes, services, and products;
e. To enter into contact with users as need may be;
f. To identify you and provide you with information you are legally able to read and review;
g. To comply with any legal obligations; and
The data collected through the platform is hosted by Siren Associates.
We will ensure that your personal data is processed in a manner that is compatible with the purposes indicated above.
For the stated purposes, your personal data may be disclosed to the following party:
a. The “Committee” formed by dedicated Saint Joseph University staff.
Dedicated staff of public administrations and institutions will have access to the data once applicant has been chosen.
Your personal data will be processed by Siren Associates as well as the parties specified in this section, subject always to restrictions regarding confidentiality and security in line with applicable data protection laws and regulations. We will not disclose your personal data to third parties who are not authorized to process them.
Data that is not personal and that cannot be used to directly or indirectly identify you, may be shared and accessible by the public for their information and use.
RETENTION OF DATA
Retention of personal data shall be made as long as necessary for the selection of qualified candidates as well as throughout the specified internship period. Following a set period of time, personal data will be anonymized automatically and used for analysis purposes. The data is hosted on a server within Siren Associates.
We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Platform, or when legally obligated to retain this data for longer time periods.
DATA PROTECTION AND SECURITY
Siren Associates takes safeguards to protect the collected information on its secure servers and in internal communications. Siren Associates has put in place procedures and technologies as per good industry practices and in accordance with the applicable laws, to maintain security of all data from the point of collection to the point of destruction.
Although we take high measures in securing the collected information, we cannot totally guarantee its security.
ACCESSING AND MODIFYING INFORMATION
Non-personally identifiable information may be shared on the platform and may be accessible by any individual.
Personally identifiable information will only be shared with specified entities above.
You, and any of your heirs, can access the collected data and may request the data protection officer, whose details are below, to hand over the purposes, categories, source, subject and nature of the processing, identification of the persons and their categories to whom the personal data is being sent or those who can access the same, as well as the timing and purposes of such access.
You, or any of your heirs, can ask the data protection officer via email to correct, complete, update and erase personal data, which is incorrect, incomplete, ambiguous, expired or incompatible with the purposes of processing, or the data that are not to be processed, collected, used, saved or transferred.
You, and any of your heirs, will be required to present sufficient documentation to verify your identity to access and modify your information.
Siren Associates will notify any third-party entity that has access to the data of the amendments made at your request or any of your heirs.
If you have any queries about how we use your personal data or the data we have about you, you can contact us by email or post as follows:
Phone number: +961 81 353525